AI Sales Agent for n8n (Auto-Outreach, Replies, Lead Scoring & Daily Maintenance)

Turn your outreach and inbox into an always-on, human-like sales machine.
This n8n workflow identifies top leads, sends genuinely personalized emails, auto-classifies replies (intent/sentiment/urgency), answers with the right CTA, and adjusts lead scores from real engagement—then maintains your pipeline daily so the next run is even smarter.

What it automates

• Flow 1 — Automated Outreach (hourly): Pulls your top 10 leads based on score & recency, generates context-aware emails (products + past emails + sequence templates), sends via Brevo, logs results, bumps sequence.
• Flow 2 — Response Handler (near-real-time): Listens to Gmail, classifies Intent (interested/more_info/pricing/scheduling/objection/OOO/unsubscribe), Sentiment (1–10), Urgency (1–5), writes a short on-tone reply, adds a 3–8 min natural delay, and logs.
• Flow 3 — Engagement Tracking (webhooks): Consumes Brevo events (open/click/bounce/unsubscribe/spam), updates scores (Open +2 / Click +5 / Unsub −10 / Bounce −5 / Spam −20), and excludes risky contacts.
• Flow 4 — Daily Maintenance (2 AM): Applies score decay (−1/week inactive; −2 if no contact in 14+ days), boosts +3 for high engagement without contact, re-labels leads (hot/warm/cool/cold), schedules re-engagement, and emails a daily analytics snapshot.

Why it works

• Context-rich AI: Each message sees prior correspondence, sequence step (A/B), role/title, and your product catalog.
• Safety rails by design: Auto-handoff if Sentiment ≤2, Intent=objection, or Urgency=5 to prevent tone-deaf AI replies.
• Compounding feedback loop: Outreach → Replies → Scores → Maintenance → Better next picks, all transparently logged to NocoDB.

Integrations & data

• n8n (orchestration) · NocoDB (Leads, Products, Interactions, Reviews, Engagement Events, Analytics) · OpenAI (GPT-4o-mini / 4.1-mini prompts) · Brevo/SendInBlue (send + events) · Gmail (replies + notifications).

Setup (fast)

• Add credentials (NocoDB, OpenAI, Brevo, Gmail OAuth2), create NocoDB tables (fields included), point Brevo webhooks, update sender info, test on 1–2 leads, then scale. Also, if you want to use different stack, it's easy to just swap out nodes to different ones
• If you want to use database such as PosgreSQL, script for database creation is included

Customize in minutes

• Tweak lead selection (score, last contact, owner), edit intents/thresholds, adjust score/decay, swap templates (A/B per sequence step), and change delay behavior by hours/urgency.

What’s included

• n8n workflow JSON (all four flows)
• Prompts: outreach, reply generation, and intent classification (developer-calibrated)
• Sample NocoDB schema (fields & types)
• Setup & tuning guide (webhooks, quotas, thresholds, pitfalls)
• Troubleshooting notes for n8n/Brevo/Gmail

Outcomes you’ll notice

• Faster first responses, clearer hot/warm/cool/cold pipeline, fewer manual triage moments, and a daily “what changed & what to do” email.